QWRC Constitution

Membership | back

  1. Membership
    Membership of QWRC is unlimited and all members are equal. Each financial QWRC member holds the power of one (1) vote at Annual and General Meetings.
    1. General Membership
      1. Membership of QWRC will be open to all persons interested in wildlife rehabilitation and members of wildlife care groups throughout Queensland can become affiliated to QWRC by the payment of a fee as laid down by the QWRC from time to time.
      2. Council may request, in writing, a member stand down if that person has acted in any way that is:
        a)   prejudicial to the interests of QWRC;
        b)   contrary to the QWRC objectives;
        c)   not abiding by all relevant acts and codes ;
        d)   not acting in accordance with the constitution.
      3. A member may appeal against a decision by written notification to the chairperson, stating the grounds and intent for their appeal, within three (3) weeks of the council's decision. Appeals received by due date will be heard at the next scheduled meeting of the council and council will:
        a)   grant the opportunity for that member to appeal to council either in person, via telephone or in a written submission;
        b)   consider the appeal and determine, by resolution, a response from the members present at such meeting;
        c)   notify the member concerned, in writing, of the decision within two (2) weeks of afore-mentioned meeting, and consider that decision, as final.
      4. A register of all members will be kept, by the Member Secretary, stating full names, addresses and contact details, date of admission to QWRC, date of resignation from QWRC, details about membership and any other details QWRC deems necessary from time to time. QWRC agrees all member information will not be used for any other purpose.
      5. All members understand and agree that QWRC will generate this register and that the details on it may be circulated to all QWRC members. Any rehabilitator must indicate their understanding and agreement with this fact on their QWRC membership form.
    2. Appointment of QWRC Executive Council Members
      The Executive Council shall consist of up to fifteen (15) councillors.
      1. The 11 district representatives will be elected in accordance with section 5.3 Selection of Members.
      2. Relevant government departments, the association for Zoological gardens and RSPCA, who are not required to pay membership fees and do not hold the power to vote, may each nominate one representative to the executive council. The appointment of said representatives will be ratified by a majority vote of all QWRC councillors.
      3. One person will be elected by fellow councillors for each of the following positions - chairperson, vice chairperson, secretary and treasurer for the term of council.
      4. One person may be elected by fellow councillors to be minute taker for the term of council.
      5. An Executive Councillor shall have an election term of not more than two (2) years (other than as defined in section 5.5 Re-appointment of the council), but can be elected for consecutive terms.
      6. Initially, regions 1, 3,5,7, 9 and 11 (schedule 2) will have a term of three (3) years while regions 2,4,6,8, and 10 will have a term of two (2) years. Each future term of all regions will be for two (2) years. 5.2.7
      7. In the absence of the chairperson or vice chairperson at any meeting of the council, the councillors present shall elect a councillor who is present to preside as chairperson for that meeting with due regard to clause 6.5 (quorum).
    3. Selection and Appointment of Executive Council Members.
      1. The QWRC will send all QWRC members in Queensland a nomination form for the position of QWRC shire representative.
      2. Shire boundaries will be as those defined by the Queensland Local Government Act at the time of the election.
      3. District boundaries are as defined in schedule 2.
      4. Membership closes at the issue of ballot papers for any election. All ballot papers will be posted to members with a self addressed envelope marked "BALLOT PAPER". Returned envelopes will not be opened until the date set for the close of voting.
      5. A member may appoint a proxy for any election they cannot attend in person. They must do so in writing using the appropriate section of the form shown as appendix 4
        a)   Each proxy voting form must be given to the secretary before the start of the meeting or adjourned meeting at which the person named in the form proposes to vote
        b)   Unless otherwise instructed by the appointor, the member named as the proxy may vote as the proxy considers appropriate.
        c)   To vote in a specific manner the member must use the second section of the proxy form which allows them to state how they wish to vote on a previously indicated matter.
      6. All nomination forms (Appendix 3) must be completed by the nominee and contain endorsement from at least two (2) other financial QWRC members from within the same District. Completed forms are to be returned to the nominated returning officer by the due date [a minimum of three (3) weeks from mailing].
      7. Nominations received will be sorted according to the District in which the applicants reside. Ballot papers will be prepared and circulated to all members in relevant Districts.
      8. Should there be only one suitable applicant for any District it will be deemed that applicant is duly elected to the position of representative for that District.
      9. All members in relevant Districts will be notified by QWRC within one month of the election of the outcome of the election.
      10. The successful applicants from each District will be notified by QWRC within one month of the election of the outcome of the election.
      11. The elected person of each district will accept the responsibility of representing their district on the council.
      12. The chairperson of each district committee will accept the responsibility of representing their district on the council.
    4. Vacancies - Council and Committee
      1. A council member may resign at any time by tendering their resignation in writing to the council chairperson.
      2. If a position becomes vacant, for any reason, within three (3) months of the normal end of the term of that position, the position will remain vacant until the next normal election is held.
      3. Should a vacancy occur within six (6) months of original election, the runner up from the previous election, if willing, will be the replacement member and hold the position for the remainder of the original term. Should there be no runner up or the position is declined, another representative will be elected in accordance with section 5.3.
      4. Should a vacancy occur at any other time, a by-election shall be held in that district, in accordance with clause 5.4 to fill the vacant position for the completion of the original term.
      5. Should a position remain vacant the council may call for nominations or appoint a suitable person by resolution of the council.
    5. Re-appointment of the Council
      1. Prior to the expiry of the term of appointment of the current council and subject to the continuance of the council, the chairperson shall call for nominations in accordance with 5.3 Selection and Appointment Executive Council Members, for the next term of appointment.
    6. Responsibility of Members
      1. The primary function of councillors is to represent wildlife rehabilitation permit holders and to provide
        sound advice and direction to all parties in accordance with the QWRC mission statement.
      2. Members of the council will do all in their power to be present at each meeting of the council.
      3. Where a council member fails to attend two (2) consecutive meetings of the council without apologies and/or reasonable excuse, the council may enact the removal of that member and seek to appoint a replacement member.
      4. Council members must maintain confidentiality in accordance with clause 6.10
    7. Exclusion and Expulsion of Councillors
      1. Council may request, in writing, a councillor stand down if absent from more than two (2) consecutive scheduled meetings without apologies and/or reasonable excuse, or if it is deemed by the council that that person has acted in any way that is:
        a)   prejudicial to the interests of QWRC;
        b)   contrary to the QWRC objectives;
        c)   not abiding by all relevant acts and codes ;
        d)   not acting in accordance with the constitution.
      2. A councillor may appeal against a decision by written notification to the chairperson, stating the grounds and intent for their appeal, within three (3) weeks of the council's decision. Appeals received by due date will be heard at the next scheduled meeting of the council and council will:
        a)   grant the opportunity for that councillor to appeal to council either in person, via telephone or in a written submission;
        b)   consider the appeal and determine, by resolution, a response from the members present at such meeting;
        c)   notify the councillor concerned, in writing, of the decision within two (2) weeks of aforeĀ­mentioned meeting, and
        d)   consider that decision, as final.
    8. Pecuniary Interest
      1. Where a councillor has any direct or indirect interest in any matter of business before the council, that interest must be declared to the council.
      2. Where a councillor so declares, the council must:
        a)  refuse the councillor the right to speak or hear discussion on the business, unless otherwise requested by the chair;
        b)   refuse the councillor the right to vote on that business;
        c)   require the councillor to withdraw from the meeting during voting and resolution of that business.

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