QWRC Constitution

Funding and Assistance | back

  1. Funding and Assistance
    1. Funding and Accounts
      1. The general funds of the association must be kept in an account in the name of the association in a financial institution decided by the executive.
      2. Records and accounts must be kept in the English language showing full and accurate particulars of the financial affairs of the association.
      3. All amounts must be deposited in the financial institution account as soon as practicable after receipt.
      4. All cheques must be signed by any 2 of the following-
        a)   the chairperson;
        b)   the secretary;
        c)   the treasurer;
        d)   another member authorised by the executive for the purpose.
      5. All expenditure must be approved or ratified at a executive meeting.
      6. The treasurer must, as soon as practicable after the end of each financial year, ensure a statement containing the following particulars is prepared -
        a)   the income and expenditure for the financial year just ended;
        b)   the association's assets and liabilities at the close of the year;
        c)   the mortgages, charges and securities affecting the property of the association at the close of the year.
      7. The auditor must examine the statement prepared under 7.1.8 and present a report about it to the secretary before the next annual general meeting following the financial year for which he audit was made.
      8. The assets and income of QWRC shall be applied solely to further its objects and no portion shall be distributed directly or indirectly to the members of QWRC except as genuine compensation for services rendered or expenses incurred on behalf of QWRC.
      9. QWRC will establish and maintain a public fund to be called the QWRC Public Fund for the specific purpose of supporting the environmental aims and objectives of QWRC. The Fund is established to receive all gifts of money or property for this purpose and any money received because of such gifts must be credited to its bank account. The Fund must not receive any other money or property into its account and it must comply with subdivision 30-E of the Income Tax Assessment Act 1997 (Cth).
      10. QWRC agrees to comply with any rules that the Federal Treasurer and Environment Minister may make to ensure that gifts made to the fund are only used for its principal purpose.
      11. Any allocation of funds or property to other persons or organisations will be made in accordance with the established aims and objectives of QWRC and not be influenced by the preference of the donor.
      12. In case of the winding-up of the Fund, any surplus assets are to be transferred to another fund with similar objectives that is on the Register of Environmental Organisations.
      13. QWRC agrees to give the Environment Department within a reasonable period after the end of each financial year, statistical information about gifts made to the Fund during that financial year.
      14. The Fund will be operated in accordance with the rules at Schedule 3 to this Constitution.
    2. Documents
      1. The executive must ensure the safe custody of books, documents, instruments of title and securities of QWRC.
    3. Financial Year
      1. The financial year of QWRC closes on 30th June in each year.                                              
    4. Sitting Fees
      1. Councillor participation is a voluntary contribution by elected members. No councillor will receive any sitting fees from QWRC, or any other party.
    5. Travelling Expenses
      1. The QWRC will not meet travelling costs incurred by a councillor in fulfilling the requirements of attendance at council meetings unless specifically funded.
    6. Insurance
      1. QWRC will arrange appropriate insurance to cover all financial QWRC members.
    7. Distribution of Surplus Assets to another Entity
      1. This section applies if QWRC
        a)   is wound-up under part 10 of the Associations Incorporation Act 1981 and
        b)   it has surplus assets.
      2. The surplus assets must not be distributed among QWRC members.
      3. The surplus assets must be given to another entity -
        a)   having objects similar to the association’s objects; and
        b)   the rules of which prohibit the distribution of the entity’s income and assets to its members.
      4. In this section - “surplus assets” has the meaning given by section 92(3)11 of the Associations Incorporation Act 1981.

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